What are course sites?
A course site is the official worksite for a particular academic course for an institution is linked to the Registrar's database, Banner, to automatically populate its roster.
Course sites usually contain a selection of tools and resources provided by the instructor so that students may access course materials, interact with other site participants, and submit work.
When are course sites created?
At Yale, course sites are automatically created based on the information in Banner.
- Fall courses are created in mid July
- Spring courses are created in mid November
- Summer courses are created in mid April
Note: School of Management courses are on a special schedule. Their courses are created a few weeks earlier than normal classes.
What tools are course sites created with?
By default, couse sites contain the following tools:
- Home- This is the course or project site home page. Home can contain a list of recent announcements, discussion items, and chat messages. Also, participants can access Privacy Status, Messages, and Forums notifications here.
- Syllabus- Instructors upload their syllabus to the Classes*v2 website, where it can be accessed it from OCI (Online Course Information, www.yale.edu/oci).
- Schedule- Post and view deadlines and events (e.g., class session dates, assignments dates, and cancellations).
- Sign-up- Using the sign-up tool, meeting slots are set up that participants may sign up for. This is useful for setting up office hours or other appointments.
- Announcements- Instructors or TAs can post announcements to the course site homepage which can also get emailed to students. Post current, time-critical information (e.g., to inform users of changes in the schedule or policies of the class).
- Resources- Using the Resources tool, materials can be shared with site participants.
- Drop Box- Provides an area for private file sharing between site leaders and participants.
- Forums- Create discussion forums for use in a course.
- Site Info- Provides information about the worksite that you are currently in and contains most of the course site settings.
- Course Reserves- Course Reserves is a tool that integrates Yale's library offerings into Classes*v2 in order to provide a convenient way for students to access books and articles, both online and at the reserve desk. Instructors may add materials to their reserves list through their course site.
- Messages- Instructors or TAs may send email to all or specific students in the course.
- Roster- View the list of site participants, as well as information about them. Instructors may also view the Photo Roster.
- Help- Support documentation for all the tools and can contain links to other support resources. This tool is part of every site and cannot be deleted from the menubar.
Default participant roles for course sites.
The following default roles are available in course sites:
- Instructor*: Instructors have full permissions throughout the site, including the ability to publish the site and set its global access. Instructors can read, revise, delete, and add both content and participants to a site.
- Teaching Assistant: Teaching Assistants can read, add, and revise most content in their sections. They have similar permissions to those of an Instructor. This role should be used for anyone who requires administrative access to a site (not just TAs), for example in order to upload a syllabus or resources.
- Student*: Students can read content, and add content to a site where appropriate.
- Auditor*: Auditors can read content, and add content to a site where appropriate. They have similar permissions to those of a student.
- Guest: Guests can read content, and add content to a site where appropriate. They have similar permissions to those of a student.
- Grader: Graders can can read content, and add content to a site where appropriate. They also have privileges to grade assignments and assessments.
- Shopper: Shoppers can read content, and add content to a site where appropriate. They have similar permissions to those of a student. This role is only available during Shopping Period. Students may add themselves to course sites during this period.
- Shopper_ws*: Shopper_ws can read content, and add content to a site where appropriate. They have similar permissions to those of a student. This role is only available during Shopping Period, and comes from the Online Course Selection Worksheet.
*Important notes: The Instructor, Student, Auditor, and Shopper_ws roles are assigned automatically from Banner (the Registrar's database) according to the official course listings. if someone is added as one of these roles, they will be removed from the course the next time the system synchronizes with Banner (every 6 hours). These roles (with the exception of shopper_ws) come from Banner. Any changes must be made by the Registrar's Office.
Restrictions on the information and data that is exchanged and stored in Course Sites
Classes*v2 course sites should not be used for sharing HIPAA-protected documents.
Yale Classes*v2 is a useful tool for courses, committees and projects, but please be aware of University policies, procedures & guidelines especially in regards to the use of confidential or protected information.
- ITS policies, procedures & guidelines: http://www.yale.edu/its/policy/
- HIPAA Security: http://hipaa.yale.edu/security/
- FERPA: http://www.yale.edu/tuba/registrar/privacy.html
- SSN policy: http://www.yale.edu/ppdev/policy/1602/1602.pdf